Major Projects Framework Procedures Manual
This manual proposes a consistent approach to the planning, management and governance of Major Projects at the University. It was developed to ensure that major projects are managed optimally, deliver the strategic outcomes specified by the project proponent and do not expose the University to unnecessary risks. For this purpose, major projects include major capital projects in excess of $50 million, large IT projects and large-scale business transformation, organisational restructuring and reform projects. Ideally, the principles and guidelines should apply to all projects undertaken at the University, but they will be mandatory for major projects.
The manual outlines the requirements relating to planning, management and governance of the major projects groups which support the processes and the reporting requirements for each major project. Key roles and responsibilities of staff working on major projects and the methodology adopted to prioritise projects are spelled out. The roles and responsibilities are described using a RACI matrix (Responsible, Accountable, Consulted, and Informed) in each phase of a project’s development. The RACI matrix seeks to provide clarity for who will undertake the work and a delivery framework for a major capital project. |
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The manual is based on a Stage Gate approach, ensuring that proper approvals and sign-offs are sought at the end of each stage of a project’s lifecycle. This is an important approach as weak projects, or those that cannot be funded are not progressed and that projects that no longer meet the University’s objectives, including those that have become too risky or expensive, are closed down.
This manual is subject to annual review prior to the Planning and Budget Conference to ensure it reflects best-practice and any changes in management practices.
Ian Marshman
Senior Vice Principal
The University of Melbourne
6 August 2011
Use the table below to access the Major Projects Framework Procedures Manual and the 8 checklists/proforma that are required to be completed throughout the different stages of major projects. These forms can be filled out online and then saved to your hard drive. Once completed, each checklists/proforma should be forwarded to the Project Sponsor.
Complete document
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Major Projects Framework Procedures Manual |
| Checklists/ Proforma | |